AI Lead Follow-Up That Never Sleeps
Automate your lead follow-up with intelligent AI. Respond within 1 minute, qualify leads automatically, and schedule appointments without extra staff.
Appoint Pilot AI
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Hoi Mark, Sem hier van Super Kozijnen. Bedankt voor je aanvraag voor nieuwe kozijnen. Is dit het juiste nummer waar ik je op kan bereiken?
Ja klopt.
Top. Om hoeveel kozijnen gaat het ongeveer en heb je voorkeur voor kunststof, hout of aluminium?
8 kozijnen op de begane grond en eerste verdieping. Denk aan kunststof.
Helder. Is het ter vervanging van bestaande kozijnen, en weet je of er nu enkel of dubbel glas in zit?
Vervanging ja, er zit nu dubbel glas in maar verouderd.
Duidelijk. Met HR++ glas haal je daar nog flink wat isolatiewinst uit. Onze adviseur Thijs belt je graag 15 minuten om de mogelijkheden door te nemen. Donderdag 10:00 of vrijdag 14:00?
Vrijdag 14:00 graag.
Top, ingepland. Je krijgt zo een bevestiging per mail. Thijs belt je vrijdag 14:00. Tot dan.
How it works
Our AI-driven solution takes the heavy lifting off your plate.
01
Response within 1 minute
Every lead receives an immediate personalised response, 24/7, 365 days a year.
02
WhatsApp Integration
Seamless communication via WhatsApp, the preferred channel of your customers.
03
Smart Qualification
AI automatically determines the value and urgency of each lead.
04
Automatic Scheduling
Leads can directly book an appointment without staff involvement.
05
Higher Conversions
Fast follow-up leads to 40% higher conversion rates.
06
No Missed Opportunities
Never miss a lead again, even outside office hours.
Explained
What is AI lead follow-up?
AI lead follow-up is an automated system that instantly follows up incoming leads via WhatsApp, without you having to call anyone. When an enquiry comes in through your website, a quote platform or an ad, our AI assistant starts a personal conversation within one minute: it confirms the request, asks qualification questions and, when there's interest, books an appointment straight into your calendar.
The difference with a chatbot? A chatbot waits until someone types something on your website. Our AI assistant takes the initiative towards every lead, holds a natural conversation in your tone of voice and keeps going until there's a concrete appointment, or until it's clear the lead isn't serious. You only see the result: qualified appointments in your calendar.
Why now
Speed decides who wins the customer
Speed-to-lead research shows the same thing over and over: after five minutes, your chance of reaching a lead drops by around eighty percent. Whoever answers a quote request within one minute talks to an interested customer. Whoever calls an hour later gets to explain why they are better than the three competitors who were faster.
Leads from comparison sites and quote platforms in particular request quotes from several companies at once. In practice, the first business to respond with the right tone wins the job. That's why fast follow-up leads to roughly forty percent more conversions, not because the business is better, but because the lead is still warm.
And that's exactly what makes manual follow-up so hard: leads come in while you're on site, helping customers or on the sofa in the evening. Our AI doesn't have that problem. It responds within sixty seconds: at three in the afternoon and at eleven at night.
What it does
From first message to appointment in the calendar
The AI assistant takes the entire follow-up process off your hands. It sends the first message, understands replies, asks the follow-up questions you would ask and handles the scheduling completely, including confirmation and reminders, cutting no-shows by sixty percent.
Concretely, the system handles:
- First response within 60 seconds to every new lead, 24/7, 365 days a year
- Tailored qualification questions: project size, budget, preferred planning or treatment
- Direct calendar integration: appointments land automatically in your Google Calendar or existing calendar
- Automatic confirmation by email and WhatsApp reminders before every appointment
- Warm handover: for complex questions the AI transfers the conversation to you, with the full history included
Integrations
Works with the channels you already use
You don't have to change anything about your marketing. Appoint Pilot connects to the sources your leads already come from and brings the follow-up together in one place: WhatsApp, the channel your customers actually respond to.
- Forms on your own website
- Quote platforms and comparison sites
- Facebook and Instagram lead ads
- Google campaigns and landing pages
- Your existing CRM or a simple Excel list
Up and running in 3 steps
01
Integration
We connect our AI to your existing systems and communication channels.
02
Training
The AI gets to know your business, services and tone of voice.
03
Launch
Within 48 hours your AI assistant is ready to follow up leads.
Frequently asked questions about AI lead follow-up
What is AI lead follow-up?
AI lead follow-up is an automated system that instantly follows up incoming leads via WhatsApp, without you having to call. Appoint Pilot responds within 1 minute of a lead coming in.
Doesn't the AI sound like a robot?
No. We train the system on your business, services and tone of voice. The conversations read like a message from a colleague; most leads don't realise they're talking to AI.
Does this work with my calendar?
Yes. The AI books appointments directly via your Google Calendar or existing calendar system. You get a notification and only have to show up.
What happens to leads outside office hours?
They get exactly the same treatment. The AI works 24/7, so enquiries on Saturday evening or during your holiday also get a personal response within one minute.
How quickly can I start?
Within 48 hours your AI assistant is ready to follow up leads. We take care of the integration with your systems and train the AI on your business.
What if the AI can't answer a question?
The AI hands the conversation over to you or your salesperson, with the full conversation history included. You pick up seamlessly.